Mechanical and utility costs supply checklist
Use this checklist to compare common supply categories before reviewing mechanical and utility costs bids. Product links are for planning and price-checking; contractor quotes should still state exactly what materials and parts are included.
Supplies to price-check by project
HVAC replacement
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Smart thermostats and wall plates
- HVAC air filter replacements
- Condensate pump and drain supplies
- Vent registers and return grilles
Product links may earn GetCosts.com a commission from qualifying purchases.
Central AC replacement
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Air filters and thermostat supplies
- HVAC maintenance tools
- Condensate drain supplies
- Vent covers and registers
Product links may earn GetCosts.com a commission from qualifying purchases.
AC repair
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Air filters and thermostat supplies
- HVAC maintenance tools
- Condensate drain supplies
- Vent covers and registers
Product links may earn GetCosts.com a commission from qualifying purchases.
Furnace repair
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Air filters and thermostat supplies
- HVAC maintenance tools
- Condensate drain supplies
- Vent covers and registers
Product links may earn GetCosts.com a commission from qualifying purchases.
Furnace replacement
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Air filters and thermostat supplies
- HVAC maintenance tools
- Condensate drain supplies
- Vent covers and registers
Product links may earn GetCosts.com a commission from qualifying purchases.
Boiler replacement
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Air filters and thermostat supplies
- HVAC maintenance tools
- Condensate drain supplies
- Vent covers and registers
Product links may earn GetCosts.com a commission from qualifying purchases.
Heat pump replacement
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Air filters and thermostat supplies
- HVAC maintenance tools
- Condensate drain supplies
- Vent covers and registers
Product links may earn GetCosts.com a commission from qualifying purchases.
Mini split installation
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Air filters and thermostat supplies
- HVAC maintenance tools
- Condensate drain supplies
- Vent covers and registers
Product links may earn GetCosts.com a commission from qualifying purchases.
Ductwork replacement
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Duct tape and mastic supplies
- Duct insulation wraps
- Registers and vent covers
- Airflow measuring tools
Product links may earn GetCosts.com a commission from qualifying purchases.
Solar panels
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Solar panel cleaning supplies
- Solar cable management supplies
- Solar monitoring accessories
- Roof mounting safety supplies
Product links may earn GetCosts.com a commission from qualifying purchases.
Water heater replacement
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Water heater supply line kits
- Drain pans and leak alarms
- Expansion tanks and pressure valves
- Water heater insulation and maintenance supplies
Product links may earn GetCosts.com a commission from qualifying purchases.
Tankless water heater
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Water heater supply lines and fittings
- Drain pans and leak alarms
- Expansion tanks and accessories
- Water heater maintenance tools
Product links may earn GetCosts.com a commission from qualifying purchases.
Insulation installation
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Insulation knives and cutting tools
- Spray foam and air sealing supplies
- Weatherization supplies
- Insulation safety gear
Product links may earn GetCosts.com a commission from qualifying purchases.
Electrical panel upgrade
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Electrical testers and meters
- Outlets, boxes, and covers
- Wire management supplies
- Electrical safety gear
Product links may earn GetCosts.com a commission from qualifying purchases.
EV charger installation
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- EV charger cable management
- NEMA outlet covers and boxes
- EV charging accessories
- Circuit labeling supplies
Product links may earn GetCosts.com a commission from qualifying purchases.
Generator installation
Check whether each bid includes the parts, materials, tools, cleanup items, and safety supplies needed for this scope.
- Generator inlet boxes and covers
- Generator transfer switch accessories
- Generator cords and adapters
- Generator maintenance supplies
Product links may earn GetCosts.com a commission from qualifying purchases.
How to use this checklist
- Compare included materials. Ask each contractor which supplies are included, which are allowances, and which are excluded.
- Separate homeowner purchases from contractor scope. Small supplies can be useful for planning, but project labor, warranties, permits, and code work should stay in the bid.
- Use the worksheet before choosing a bid. Open a quote comparison worksheet when the same item appears in one bid but not another.